Be Business Casual

In a previous post, I said I’d talk more about being “business casual.” What exactly does being business casual mean?

First off, I have a whole chapter devoted to this idea in my new book, Face2Face (and I’d love it if you bought a copy!). If you want more detail, it’s in the book.

Here are some thoughts on how to be business casual in your interactions. These ideas work for blog posts, status updates, and even in videos:

Write Like You Talk. Most of us were taught that writing was a very formal, proper thing. We were taught to write business letters and academic papers. Guess what? Don’t write like that (Karol, guest blogger over at ProBlogger, agrees). Forget some of those rules, right now. It’s a more formal writing style, and it makes you sound more formal and less approachable.

Instead of a formal writing style, just write like you talk. This is very hard for some people to do! They’ve been trained to write a certain way, and suddenly writing in a different way doesn’t come naturally. If writing like you talk doesn’t come naturally, you can …

Say it out loud. If writing like you talk is hard for you, here’s a simple trick: Simply say it out loud. Read, out loud, what you just typed. Does it sound like you? If not, then rewrite your text so it sounds like something you’d actually say.

Write to your friend. Another trick – pretend you’re writing to your best friend, or a sibling. When you’re writing an email or a Facebook message to a friend, you probably write a bit more casually, as if you were standing there, talking to your friend. You’re familiar with that person, so you are using casual, friendly language with them.

That’s the voice you need to use (minus the inside jokes and potentially off-color language) when writing to customers.

My new book - Face2Face: Using Facebook, Twitter, and Other Social Media Tools to Create Great Customer ConnectionsWear fun clothes – not a suit and tie. If you’re a visual person, here’s another way to think about this concept (and this is why I say to write “business casual”). Picture yourself wearing casual clothes when you write, rather than a tuxedo. It’s another trick to help remove formal language from your writing. Write like it’s “casual Friday” rather than “meeting Monday.”

Use language your customers use. In a library setting, we have to really work at this one – and most businesses are in the same predicament because of industry jargon. Remove all instances of technical language and jargon on your site. An easy way to do this is to simply ask your customers what they’d call something. For example, we removed one bit of jargon at my library by asking our customers what they would call “the room where we put a book they reserved to be checked out.” We actually stationed one of our Marketing interns by our check out line for a day, and had her poll the people waiting in line. We received some great feedback – the room is now called the “Holds Pickup Room” and it works great. Our customers know what to look for, because we named it using our customers’ language. You can do a similar thing with your organization’s products and services. Pick something your customers do, and simply ask them what they’d call it.

Do some behind-the-scenes videos. Show what goes on in the office or behind-the-scenes. This type of video captures workers in their element (at the office, doing their work), rather than artificially standing in front of a backdrop, with lights shining on them, talking to a camera. You can even interview them. Blip.tv does a great job of this with their Blip on Blip video series. They walk around their workplace, taking videos of staff and and sharing those videos with the Blip.tv community. This type of video shows real people at work, having fun. Getting to know someone by watching them in a video helps customers. When a customer has to call in for support, for example, they might just “know” who they’re talking to – because they just watched that customer service rep in a video.

Represent Your Organization, not Yourself. Finally, remember this: when you share that slightly casual, personal voice, and you’re doing it for your organization … you are essentially representing that organization. You become the voice for your organization or business. Your website, your content, and your employees have unique personalities. This uniqueness will come out. Your brochures were written by people who have a voice, and some personality comes from those, too. All that adds up to an organizational personality. Even your physical building (if you have one) has a feel or personality. The challenge is to make these match so you can present a uniform image. Sit down, do some planning, and map out each aspect of your organization – the building, the marketing, the website, the staff. Plan the voice of your organization.

These are some ideas of how to be business casual online – do you have others? I’d love to hear them!

Business casual image by Bigstock

3 Ways to be more Social in Social Spaces

Successful posts in social media spaces like Twitter or Facebook are the more social, friendly posts (at least for my library, anyway). How can you be more “social” in those spaces? here are three ways to do it:

  1. Think “Business Casual.” Anyone like that formal, stilted, edited to the max writing style that appears on brochures and markety emails from businesses? Nope – didn’t think so. That type of language doesn’t help you connect to the organization, does it? So don’t do that. Instead, try to make your photos, videos, blog posts, and status updates more “business causal.” How do you do that? Here’s one way – write like you talk. That way, your posts will naturally sound more conversational. More in the next post!
  2. Ask, then Respond. Ask questions. Ask for input. Ask readers to add their thoughts. For example, if you share a list of five favorite action movies in Facebook, make sure to include a question asking readers to add their favorites, or to add what’s missing in the list. People love adding their own favorites to a list!
  3. Include your customers. So you asked your customers to add their favorites to your list in #2. That’s awesome … and that can be your next post! Compile that list of customer favorites, post it, and include everyone’s name that added to the list. The people you included might share that list out (i.e., an appeal to vanity), and more customers will add to the list, too.

So – those are some ideas to be more social in social spaces. Do you have any additions to this list (yes, I’m doing #2 right now)? Please add them in the comments below!

If you liked this post, you’ll also like my new book, Face2Face: Using Facebook, Twitter, and other Social Media tools to Create Great Customer Connections. Get it now!

My new book - Face2Face: Using Facebook, Twitter, and Other Social Media Tools to Create Great Customer Connections

Image from Bigstock